Research Orders & Fees
Orders may be submitted by mail or online with a credit card. When ordering by mail, please use the appropriate order form and include your research fee. Staff will process your order, and invoice you for the additional costs. When submitting an online order, please note that all online orders will be charged an additional $5 fee for using the online service.
Research Fees
Research fees must be received before an order can be processed.
Oklahoma Residents: $10; Out-of-State Residents: $20
General Orders
Research Requests
Photo Orders
Newspaper Articles
Microfilm
Manuscript Orders
Oral Histories
Film & Video
Maps
Commerical Use
Photographs & Maps
Audio & Video
Research Requests
Order by Mail or submit your order online.
The Research Library offers a research service to patrons seeking information about a particular person, topic or event. When requesting genealogical information, please be as specific as possible and include dates and locations.
Once the request and fee have been received, library staff will search for the requested item and make copies of relevant materials. Library staff will mail the materials, along with an invoice for copying, printing and postage costs.
| Standard Research Fees Apply. | |
| Copies | 25 cents each |
| Microfilm Printouts | $1 each |
| Computer Printouts | $1 each |
| Faxed Copies | $1 each |
| Digital Files/Scans | $1 each |
| Files/Scans on CD | $3 per CD |
| Shipping | $2 and up |
Ordering Manuscript Materials
Use the manuscript mail in order forms or submit an online order with a credit card. Please note that all online orders will be charged an additional $5 for using the online service.
Ordering Newspaper Articles
If you would like to order a copy of an obituary, announcement or other newspaper article, please complete the newspaper order form and mail to OHS along with your research fee. The research fees are: $10 for Oklahoma residents and $20 for out-of-state residents.
Or submit your order online with a credit card; all online orders will be charged an additional nonrefundable $5 for using the online service in addition to the standard research fees.
Ordering Microfilm
Order microfilm by mail or use a credit card to order microfilm online.
All microfilm orders are custom-made to fill each order. Note that once an order is being processed, it may not be possible to change or cancel the order.
When you receive your order, please inspect all reels thoroughly. OHS will only replace microfilm that has been duplicated improperly. If you believe you have received an improperly duplicated reel of film, please return it to the OHS Research Division, attention: Newspaper Department. The returned order must be postmarked within 30 days of the date on the invoice. The OHS Research Divison reserves the right to make the final judgement on the quality of duplicated film.
| Quantity | Price Per Roll | Shipping Cost |
| 1-15 rolls | $50 per roll | $5 (1-2 rolls shipped together) |
| 16-50 rolls | $45 per roll | $5 (1-2 rolls shipped together) |
| 51+ rolls | $40 per roll | $5 (1-2 rolls shipped together) |
Oral Histories
Use the printable oral history order form to order oral histories by mail. Mail-in orders must pay the research fee before the order will be processed: $25 for all requests. (Does not apply when accession number is submitted with the order.)
Or submit your order online with a credit card; all online orders will be charged an additional nonrefundable $5 for using the online service, as well as the standard research fees.
| Format | Length | Price |
| Shipping & Handling Minimum $5.00 | ||
| Audio Cassette | 1 hour per cassette | $3 each |
| Audio CD | Approximately 70 minutes | $20 each |
| VHS | 2 hours per cassette | $15 each |
| DVD | 2 hours | $25.00 each |
| Mini D/V | Approximately 1 hour per cassette | $20 each |
| Oral History Transcripts | ||
| Printout | $.25 per page | |
| Emailed Transcript | $7 | |
| Transcript on CD | $10 | |
Ordering Film Materials
Order film by mail or submit an online order with a credit card. Note that all online orders will be charged an additional $5 for using the online service.
| Format | Price |
| Shipping & Handling | $5 per order |
| VHS | $15 per tape |
| DVD-R | $25 per disc |
| Mini-DV | $20 per cassette |
| Beta SP | $30 per cassette |
| Audio CD (or music CD) | $20 per disc |
| Research Fee | $25 all requests |
Photo Orders
Complete the printable forms to order by mail.
Order Prints by Mail
Order Digital Scans by Mail
Patrons may also order photographs online. In addition to the standard fees, online orders will be charged a $5 processing fee for using the online service.
If you have questions about photo orders or use fees contact:
Terry Zinn
405.522.1137
Photo Research Fees
The fee for photo research is $20 per hour for out-of state residents or organizations, and $10 per hour for Oklahoma residents or organizations. The fee is due before processing begins.
Lead Time for Orders
Please allow four weeks from the time of submitting the completed order form. Orders involving large amounts of original photography, prints from glass plates, or the production of new copy negatives may require more time. Shipped orders are sent via U.S. Mail unless otherwise specified.
Rush orders are double all fees and must be approved in advance. Contact us for more information.
| Prices are per image. Standard photo research fees apply: $10 per hour In-state, $20 per hour Out-of-state. | ||
| Photographic Prints | ||
| Size | Black & White | Color |
| 5x7 | $7 | $12.50 |
| 8x10 | $12 | $20 |
| 11x14 | $17 | $30 |
| 16x20 | $27 | $50 |
| Scans/Digital Images: Color or B&W | ||
| 72dpi - Sample images | No Charge | |
| 300 dpi | $5 per scan | |
| 600 dpi | $15 per scan | |
| 1200 dpi | $30 per scan | |
| Images on CD | $3 per CD | |
| Images on DVD | $5 per DVD | |
| Emailed Images | $1 per Image | |
| Other Items | ||
| Duplicate 35mm Slides | $5 each ($20 minimum order) | |
| Original 35mm Slides | $10 each ($20 minimum order) | |
| 4x5 Transparency Rental | $15 each/month ($150 replacement fee for lost or damaged transparency) | |
| 4x5 Transparency Purchase | $40 each | |
| Circut Photos | $.10 per square inch (square inches quote required - contact Terry Zinn for more info) | |
Map Orders
Use the map order form to order by mail. See the above table for photo and map commercial use fees.
| Map Type and Format | Cost |
| Postage & Handling $5 per Map | |
| Printed Map - Black & White | $7.50 |
| Printed Map - Color | $25 |
| Digital File - 300 DPI | $40 per file |
| Digital File - 600 DPI | $80 |
Commerical Use - Photographs and Maps
Please complete the Photographic Use Forms.
Image Standards
Photographs are all custom printed to fill specific orders, and cannot be sent on approval or returned for credit. We do not retouch prints or eliminate existing imperfections including lines resulting from cracks in glass plates.
Any adjustment made to the original image, such as cropping, superimposition, tinting, retouching, digital enhancement, etc. must be indicated in the accompanying caption or label.
Video Taping
Filming and videotaping is permitted only at the discretion of the photo archivist. Research must be completed, images approved, and an appointment scheduled in advance of the filming session. School use is an exception. Click here for Use Fees.
Publishers Obligations
Publishers shall furnish the Oklahoma Historical Society Research Division, without charge, one copy of each publication or book in which the Society is indicated as being their source. Use fee payments are due prior to the time of publication and should be clearly marked "Use fee for photos." The Oklahoma Historical Society does not give exclusive rights to any publisher, author, or photographer, and assumes no responsibility for duplication of subjects by others and no responsibilities for claims by third parties.
Credit Lines
A proper credit line is mandatory. Unless otherwise specified, all reproductions must be credited as follows: name of photographer (if known), collection (if given), "Courtesy of the Oklahoma Historical Society," and followed by the identifying negative number. With printed matter it is preferred that the credit appear on the same, or page facing, the illustration, or, with other "Sources of Illustrations." Each reproduction must be individually credited. With films, filmstrips, and video usage the credit should be included with other "Sources of Illustrations." In the case of exhibitions, credits must appear in the exhibition area.
Exceptions to Fees
The Oklahoma Historical Society reserves the right to waive use fees for the use of photographs by the Oklahoma news media in newspaper articles, newscasts, or non-commercial documentaries. In-state non-profit organizations may also qualify for the waiver. Waiver requests must be in writing. Please include your federal or state tax identification number. Proof of credit must be supplied before a fee can be considered for waiver.
The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of the specified conditions is that the photocopy for reproduction is not used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of this order would involve violation of the copyright law. The Oklahoma Historical Society assumes no responsibility for resolving questions concerning copyright.
| Quantity | Black & White | Color |
|---|---|---|
| Commercial use fees are charged per image used. Standard research fees apply: $10 per hour In-state, $20 per hour Out-of-state. | ||
| Books, Filmstrips, Posters, Postcards and PowerPoint Programs for resale | ||
| 1-4,999 | $10 | $15 |
| 5,000-9,999 | $20 | $30 |
| 10,000-29,999 | $40 | $60 |
| 30,000 and over | $80 | $120 |
| Serials | ||
| Under 49,999 | $10 | $15 |
| 50,000-99,999 | $40 | $60 |
| Over 100,000 | $80 | $120 |
| Video for Resale or Broadcast Documentaries | ||
| 5,000 and under | $25 | $35 |
| 5,000 and over | $75 | $100 |
| Interactive CD-ROM or DVD | ||
| $80 | $120 | |
| Exhibitions | ||
| Commercial Use | $20 | $30 |
| Non-Commercial Use | $10 | $15 |
Commerical Use - Audio & Video
Please complete the Audio/Video Use Forms.
Users must send a use request in writing or email in advance of release of product for sale or broadcast. Payment for use fees must be made in advance of publication or offer for resale is made. A "Permission to Use" letter will be processed and sent after fees are received.
A proper credit line is mandatory. Unless otherwise specified, all materials must be credited as follows: name of oral history source (person), or collection name of audio or video. "Courtesy of the Oklahoma Historical Society."
Producers shall furnish the OHS Research Division, without charge, one copy of each video/audio in which OHS is indicated as being their source. Use fee payments are due prior to the time of release.
OHS does not give exclusive rights to any publisher, author, producer or photographer, and assumes no responsibility for duplication of subjects by others and no responsibilites for claims by third parties.
| Item Type & Quantity | Price | |
| Use fees are charged per item used. | ||
| Video for Resale or Broadcast Documentaries: 1 to 5,000 | $25 | |
| Video for Resale or Broadcast Documentaries: Over 5,000 | $75 | |
| Interactive CD or DVD | $80 each | |
| Exhibitions: Commercial Use | $20 | |
| Exhibitions: Non-Commercial Use | $10 | |