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Downtown OKC

View historic images of downtown Oklahoma City in the Hillerman Map Project

Photograph Archives

Orders and Fees
Permissions
Commercial Use
Contact
Donations
Preservation
FAQs

The first photographic images were collected by the Oklahoma Historical Society in 1893; today there are an estimated nine million images in the Research Center collections. Formats include glass plates, tintypes, slides, panoramas, black and white and color prints, and negatives. The collection provides examples of Oklahoma's cultural, social, political, military, and business history, along with many other aspects. Some of the larger collections held by the photo archives are the Barney Hillerman collection, the Ray Jacoby collection, and the Jim Argo collection.

To explore the photograph archives online, visit the archives section of the online catalog. For tips on searching the catalog for photos view the photo search instructions (PDF).

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Orders and Fees

To order specific photos visit the online store. To expedite your request, you must enter the information accurately in all fields. If you do not know the "Collection Name" enter "unknown" in the box.

When ordering through the online store, you will not pay for your order until we send you a final invoice. After you remit payment, we will email a link to your images and permission letter (if needed). Please note: you must download the files to your computer before opening.

Once an order or photo request is made, fees will be invoiced and due for the work and product produced. Orders may not be cancelled once the process has begun. It may take up to three weeks to complete an order. A rush order may be requested for double the fees, including research and use fees. A rush order may be completed in three days or a week. You will be invoiced and payment must be received before your order is filled.

Research fees are nonnegotiable and nonrefundable. If you do not have specific OHS photo accession numbers, the fee for photo research is $35 per hour for out-of-state residents or organizations, and $25 per hour for Oklahoma residents or organizations. Please be sure to state sizes when requesting prints; for digital orders, indicate JPG or TIFF.

Order online You may also order by mail using our printable forms: order prints | order scans


Photograph Scans
ResolutionPrice
300 dpi$16 per scan
600 dpi$18 per scan
1200 dpi$35 per scan
Images on CD$5 per CD
Images on DVD$8 per DVD
Emailed Images$1 per image
Shipping$5 minimum
Photograph Prints
Size Black & White Color
5″x7″ $16 $20
8″x10″ $18 $25
11″x14″ $25 $35
16″x20″ $40 $50
Shipping$5 minimum$5 minimum

Permissions

Permission is not required for non-profit educational purposes, although the OHS must be cited as the source. To request permessions, email the following information to rmosman@okhistory.org under the subject line "Permissions":

  • Name of the individual making the request
  • Name of publisher/organization
  • Title of work
  • Image numbers for photos to be used

Permission language includes "all media, all languages, worldwide rights in perpetuity." The OHS does not sign external permission forms/materials releases, nor are our terms negotiable.

If you have specific questions or needs, email rmosman@okhistory.org for faster processing.


Commercial Use

Print Media
Image Use Commercial Non-Profit
Cover image $25 $15
Circulation 2,999 or fewer $50 $15
Circulation 3,000–9,999 $75 $25
Circulation 10,000–29,999 $85 $35
Circulation 30,000–99,999 $100 $75
Circulation 100,000–199,999 $175 $100
Circulation 200,000+ $200 $125

Other Media
Image Use Commercial Non-Profit
Advertising or merchandising $40 $20
Display or exhibit $30 $20
Television–local $50 $20
Television–network $120 $50
Video, DVD, film $75 $25
Oklahoma daily newspapers No fee N/A
Other daily newspapers $20 N/A
Other non-profit projects N/A $10
Oklahoma historical societies N/A No fee
Website $15 No fee

Image Standards
Photographs are custom-printed to fill specific orders, and cannot be sent on approval or returned for credit. We do not retouch prints or eliminate existing imperfections including lines resulting from cracks in glass plates. Any adjustment made to the original image, such as cropping, superimposition, tinting, retouching, digital enhancement, etc. must be indicated in the accompanying caption or label.

Videotaping
Filming and videotaping is permitted only at the discretion of the photo archivist. Research must be completed, images approved, and an appointment scheduled in advance of the filming session. School use is an exception.

Publishers Obligations
Publishers shall furnish the Oklahoma Historical Society Research Division, without charge, one copy of each publication or book in which the Society is indicated as being their source. Use fee payments are due prior to the time of publication and should be clearly marked "use fee for photos." The OHS does not give exclusive rights to any publisher, author, or photographer, and assumes no responsibility for duplication of subjects by others and no responsibilities for claims by third parties.

Credit Lines
A proper credit line is mandatory. Unless otherwise specified, all reproductions must be credited as follows: name of photographer (if known), collection (if given), "Courtesy of the Oklahoma Historical Society," and followed by the identifying negative number. With printed matter it is preferred that the credit appear on the same, or page facing, the illustration, or, with other "sources of illustrations." Each reproduction must be individually credited. With films, filmstrips, and video usage the credit should be included with other "sources of illustrations." In the case of exhibitions, credits must appear in the exhibition area.

Exceptions to Fees
The OHS reserves the right to waive use fees for the use of photographs by the Oklahoma news media in newspaper articles, newscasts, or noncommercial documentaries. In-state nonprofit organizations may also qualify for the waiver. Waiver requests must be in writing. Please include your federal or state tax identification number. Proof of credit must be supplied before a fee can be considered for waiver.

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of the specified conditions is that the photocopy for reproduction is not used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of this order would involve violation of the copyright law. The Oklahoma Historical Society assumes no responsibility for resolving questions concerning copyright.

Contact the Photo Archives

Diane Wasser
405-522-6674
dwasser@okhistory.org
jmay@okhistory.org
japryse@okhistory.org.

Donations

Many of our photo collections come from generous donors who want to preserve and impart their legacy. If the subject matter of the donation is consistent with our collection policy we are pleased to accept it. Collections are accepted at the discretion of the photo archivist. Donations of original prints and negatives protect against copyright problems and storage issues. Income from reproduction sales supports preservation efforts.

We do not accept photocopies or printouts on low-quality paper. Due to limited staff and equipment, we are unable to scan personal collections of photos or scrapbooks, nor can we promise a turnaround time for adding your donation to our catalog.

At the discretion of the photo archivist we may accept born-digital images or scans from originals in digital formats. For information on born digital photographs please visit OCLC's essay Defining "born-digital": www.oclc.org/research/activities/hiddencollections/borndigital.pdf.

Standards for digital images scanned from originals are different from those that are born-digital. See the table below for scanned image settings.

dpiSizeColorOther

When scanning images, adjust dpi based on size of image. The longest side of the image should equal 3,000 pixels.
For example:

  • 8″ x 10″ or larger - 300 dpi
  • 5″ x 7″ - 428.5 dpi
  • 4″ x 5″ - 600 dpi
  • 4″ x 4″ - 750 dpi
  • 2″ x 2″ - 1500 dpi
  • 35mm and slides - 3000 dpi
Size should be set to 100 percent of the original sizePositives and color negatives: 24 bit color

Black and white negatives:
16-8 bit grayscale

If the reverse side of a positive print contains information of value it should be scanned at 200dpi, grayscale. If the reverse contains another image, design, etc. of intrinsic value, it should be scanned with the standard settings.

Scanner glass should be cleaned with a lint free cloth between batches.

Preservation

We preserve photos and negatives by providing an appropriate storage environment and by caring for them using professional guidelines and standards. Preservation is important to maintaining and protecting our state's photographic legacy. As with any item, photographs are subject to deterioration and wear. Some things that can affect the quality of a photographic print or negative:

  • Temperature and humidity
  • The acidity of the enclosures
  • Insects and other pests
  • Improper handling (bending, fingerprints, impressions, tearing)
  • The inherent chemical composition of the item
  • Storage environment (fumes, wood, etc.)
  • Mold

Photo Care and Preservation
What can we do to ensure that print photographs and negatives retain their quality for years to come?

  • Wear Cotton Gloves
    Every time a person handles a print or negative with bare hands, a trace is left behind that alters the quality of the image. Even after we wash our hands there are still natural oils and residue. We don't always notice the damage created by direct handling right away, but the effects can develop over the years.

  • Storage Environment
    One reason the storage environment for a collection is important is that temperature and humidity are two interdependent factors that can affect the quality of photographs. Temperature and relative humidity levels greater than 75° F and 60 percent will accelerate the deterioration of photos and negatives, and promote mold growth.

  • Enclosures
    Black and white prints: buffered envelopes
    Dye transfer prints: unbuffered papers or sleeves
    Cellulose acetate negatives: alkaline buffered paper envelopes or sleeves
    When writing on an envelope, use a pencil and be sure that there is no photograph or negative inside. The pressure from the pencil may leave a permanent impression on the image.

FAQ

  • Can I come look through the photos in the archive?
    Browsing the collections is not allowed for preservation and security reasons.

  • If I am coming to place a photo order in person, do I need to make an appointment first?
    Yes, and there are a few things you should know before planning your visit. It is important to schedule ahead of time so staff can prepare for your visit by conducting preliminary research. The archive holds approximately 9 million images in several different formats, of which only about half are processed. Locating a specific item can often involve a time-consuming multi-step process involving transfer documentation, printouts, preliminary finding aids, and indexes in various formats. This cannot effectively be done on an ad hoc basis while researchers wait in the Reading Room.

  • Can you tell me how much my photo is worth?
    The OHS does not do appraisals, nor do we recommend appraisers.

  • What can you tell me about repairing and preserving my own photographs and negatives?
    The American Institute for Conservation of Historic and Artistic Works provides information on how to care for your photographs and negatives: www.conservation-us.org/index.cfm?fuseaction=Page.ViewPageandPageID=633

  • How can I determine when a photo was taken?
    There are some clues to determining the date of a photo. These include the photo process used to create the image, the dress worn by individuals in the image and examination of items in the photograph such as automobiles, studio props, etc. 
    For further information see:
    The Costume Detective: How to Date Old Photographs by the Costume www.fashion-era.com/Dating_Costume_History_Pictures/index.htm
    Dating Card Mounted Photographs www.vintagephoto.com/reference/dating.html
    Digital Sample Book www.digitalsamplebook.com/home.htm

  • What goes on in the photo archives?
    Staff in the photo archives process photo orders, process and accession new collections, and manage the general organization and operation of the photo archives office. We also conduct photo-related research for patrons. Upon request staff members present programs detailing how the OHS collects, preserves and shares photograph collections.  If you are interested in inviting a speaker to visit your group, email Rachel Mosman at rmosman@okhistory.org.

Useful Links

Print Resources

  • Care and Identification of 19th-Century Photographic Prints by James M. Reilly. Published by Eastman Kodak Company, 2001. Rochester, NY.
  • Photographs: Archival Care and Management by Mary Lynn Ritzenthaler and Diane Vogt-O’Connor. Published by the Society of American Archivists, 2006. Chicago.
  • Preserving Your Family Photographs: How to Organize, Present, and Restore Your Precious Family Images by Maureen A. Taylor. Published by Betterway Books, 2001.Cincinnati, OH.