REVIEW AND COMPLIANCE
DOCUMENTATION REQUIREMENTS



What are the requirements for documentation?

The minimum-level requirements are:

  1. A complete and accurate Historic Preservation Resource Identification Form (SEE INSTRUCTIONS). THE FORM MUST BE TYPED AND ALL ENTRIES MUST BE TYPED IN ALL CAPITALS. DO NOT USE ABBREVIATIONS.


  2. At least one 3x5 black-and-white or color print, properly labeled. (See "STANDARDS FOR PHOTO DOCUMENTATION.") POLAROIDS, PHOTOCOPIES AND POOR QUALITY DIGITAL IMAGES ARE NOT ACCEPTABLE..


How important is accuracy?

Incomplete or inaccurate documentation can delay your project. Incomplete forms may be returned to the applicant. In particular, we cannot review a form that does not include:

  1. Year the property was built. This date must be accurate within five (5) years. Oftentimes an estimated date may be obtained from the map series prepared by the Sanborn Fire Insurance Company, available at the Western History Collections, University of Oklahoma. (See "DETERMINING DATE OF CONSTRUCTION.")


  2. Placement on map. If you provide a standard sheet or plat map or portions of such maps, the street names must be legible.


  3. Computer codes, accompanied by the appropriate terms.


  4. FORMS WITHOUT COMPLETE AND ACCURATE INFORMATION ARE NOT ACCEPTABLE. FORMS MUST BE TYPED IN ORDER TO BE ACCEPTABLE.

    How do I determine the architectural style?

    Most buildings do have an identifiable architectural style. Do not type "no style" or "other" simply because you have not identified the style. The best guide to residential architecture is provided by:

    A brief guide to common styles is included in this manual.

    Under what circumstances will I be asked to provide additional information?

    In some cases, it is necessary to know whether other resources of the same type or style are present in the area to assess the eligibility of your project. For this reason, we sometimes ask for identification forms and photographs on comparable properties. You should look for properties of the same type, style, age, and integrity.

    In other cases, it is necessary to determine whether a property lies within a potentially eligible historic district. To make this determination, we must have more information about the street or neighborhood. We may ask for streetscape photographs of the surrounding area, documentation on all the properties in a limited area, or a complete intensive-level survey of a potential district that has been identified previously.

    What do you mean by streetscape photographs?

    Streetscape photographs must show the visual character of the buildings along a street (not the street itself). Usually streetscapes are taken from each end of the block, on both sides of the street. To photograph a streetscape, it is important to take care in selecting the proper angle. It is equally important to capture the buildings, not the foliage. (Also see "STANDARDS FOR PHOTO DOCUMENTATION.")

    Streetscape Example

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