INSTRUCTIONS FOR COMPLETING
THE HISTORIC PRESERVATION
RESOURCE IDENTIFICATION FORM
THESE INSTRUCTIONS ARE TO BE USED AS A GUIDE TO COMPLETE THE HISTORIC PRESERVATION RESOURCE IDENTIFICATION FORM. ALL ENTRIES MUST BE TYPED in ALL CAPITALS.
- PROPERTY NAME: This is the name of the Building, Structure, Site, Object, or overall geographical area of a District that is the subject of the survey. Only these five designations are to be used. This name should be the historically recognized name of the property. The historic name is generally: (A) that of the original owner or (B) the longest associated name or designation. Examples: The JOHN B. SMITH BUILDING; the ABC DOWNTOWN BUSINESS DISTRICT; or the SANDSTONE HILLS SITE.
- RESOURCE NAME: This is the name of an individual building, structure, object or city within a multiple resource property such as a district or complex. NOTE: If the Property and Resource name are the same, write "SAME" in Resource Name blank.
- RESOURCE ADDRESS: The street address or directions that can be used to find the resource.
- CITY: Nearest city or town that has a U.S. Post Office.
- VICINITY: If the resource is located within the city limits, leave blank; if resource is not located within the city limits, type a V in the blank. NOTE: Vicinity city is determined by nearest town or city with a U.S. Post Office.
- COUNTY: List county name or abbreviation from counties list.
- COUNTY CODE: Use code from counties list.
- LOT: The lot(s) on which the resource is located.
- BLOCK: The block in which the lot(s) are located.
- PLAT NAME: This is the legally recorded name of the subdivision that is listed in the official plat book.
- SECTION: Section number and nearest quarter division. Example: SECTION TWENTY-FIVE or SEC 25, NE 1/4 of SW 1/4 or NE4 of SW4. NOTE: For any resource that is located in a subdivision urban or rural, Platname, Block, Lot and Range, Township and Section must be provided on survey form.
- TOWNSHIP: Township number. Example: TOWNSHIP 15 NORTH or T15N.
- RANGE: Range number. Example: RANGE 3 WEST or R3W.
- RESOURCE TYPE: See code sheet for resource types.
- HISTORIC FUNCTION: This is the use of the property during its period of historic significance. See Function Types on code sheet. NOTE: Each numerical section moves from general to specific. Example: 01 DOMESTIC, 01D HOTEL; use only the most specific code(s) that can be determined for the resource. Provide the code and the proper term.
- CURRENT FUNCTION: What is the current use of the resource. See Function Types on code sheet. Use only the most specific code. Provide the code and the proper term.
- AREA OF SIGNIFICANCE, PRIMARY: This is the most important area of significance. See area of significance code sheet. Use only the most specific code. Example: 10 AGRICULTURE. Provide the code and the proper term.
- AREA OF SIGNIFICANCE, SECONDARY: This is the next most important area of significance if one exists; if not, leave blank. Provide the code and the proper term.
- SIGNIFICANCE DESCRIPTION: A brief description of the important facts and information related to the resource. Include dates, persons and events associated with the resource during its historic period. List any areas of significance that exist beyond the primary and secondary areas of significance. If the property is within an identified historic district, state whether it is contributing or noncontributing to the district and give the name of the district. If it appears to be individually eligible for listing in the National Register, that assessment should be stated here.
- DOCUMENTATION SOURCE: What is the source of information for the resource and its significance? Use a standard bibliographic form. If the source is an oral interview, provide the name and date of the person interviewed.
- NAME OF PREPARER: Who did research and completed the form?
- SURVEY PROJECT: Is this form being prepared in conjunction with a thematic title identified by the OK/SHPO? (YES/NO) If yes, list the name of the theme area.
- DATE OF PREPARATION: Day, month and year form was completed.
- PHOTOGRAPHS: Are photographs included with form? (YES/NO) Year they were taken. NOTE: The form is incomplete without photographs.
- ARCHITECT/BUILDER: This is the name of the designer and/or craftsman responsible for resource's design and/or execution.
- YEAR BUILT: What is the year of construction of resource? NOTE: This date should be obtained from tax records, plat registration documents, or Sanborn Fire Insurance Company maps. Note: The form is incomplete without a date.
- ORIGINAL SITE: Is the resource located where it was originally built or where historic significance occurred?
- ACCESSIBLE: Is the resource viewable from a public thoroughfare?
- ARCHITECTURAL STYLE: See the appendix for guidance. Use only the designations from the architectural style code sheet. use only the most specific code possible. If you choose "Other," please provide the appropriate name of the style (i.e. 80 OTHER: MINIMAL TRADITIONAL). If more than one style applies, use: 90 MIXED. Use only one code. Provide the code and the proper term.
- FOUNDATION MATERIAL: What is the primary material in the foundation? Use only one code, list additional under comments. Provide the code and the proper term. If the foundation is not visible, enter: 98 INAPPLICABLE.
- ROOF TYPE: Refer to the provided list for type of roof.
- ROOFING MATERIAL: Historic and present roofing materials. See materials code sheet for type. Example: 20 64 WOOD, ASBESTOS. Provide the code and the proper term. If the material is not visible on a flat roof, enter: 99 UNCOLLECTED.
- WALL MATERIAL, PRIMARY: What is primary construction materials of walls? If the building is clad with newer siding, record the historic wall material (if known) here. See materials code sheet. Use only one code per entry. Provide the code and the proper term.
- WALL MATERIAL, SECONDARY: What is the secondary construction material? If the building is clad with newer siding, provide that information here. Use only one code entry. Provide the code and the proper term.
- WINDOW TYPE: Style and configuration. See reference sheets for types of windows. If the window is boarded and cannot be seen, enter: 99 UNCOLLECTED.
- WINDOW MATERIAL: Describe the actual window sash, not the applied storm windows. See materials code sheet for material types. Provide the code and the proper term. If the window is boarded and cannot be seen, enter: 99 UNCOLLECTED.
- DOOR TYPES: Style and configuration. Most doors may be described as "paneled", "glaze paneled", "slab", or "glazed slab". Note the number of panels and/or lights, the presence of double-doors, etc. See bibliography for reference guides. If the door is boarded and cannot be seen, enter: 99 UNCOLLECTED.
- DOOR MATERIAL: See materials code sheet for material types. Provide the code and the proper term. If the door is boarded and cannot be seen, enter: 99 UNCOLLECTED.
- EXTERIOR FEATURES: Indicate large defining features of resource. Example: Large wrap-around porch, balconies, end chimneys, and window dormers. See bibliography for additional references.
- INTERIOR FEATURES: Describe character defining features of the interior of the resource. Example: Wooden mantels over fireplaces; staircase; decorative woodwork; vaulted ceilings. See bibliography for additional references. If you have not seen the interior, leave this blank.
- DECORATIVE DETAILS: Describe any special or unique decorations and trims that were historically on the resource and that are still present. If there are none, leave this blank.
- CONDITION OF RESOURCE: 01 EXCELLENT is perfectly maintained; 02 GOOD is very well maintained; 03 FAIR is somewhat in need of maintenance; 04 POOR is badly in need of maintenance; 05 RUINS means most or all of resource is destroyed or missing. Provide the code and the proper term.
- DESCRIPTION OF RESOURCE: Provide an overall description of resource's historic appearance and alterations that have occurred since original construction. Include dates of alterations, if known. If asbestos, vinyl, or metal siding has been applied or if the windows have been replaced, state so here.
- COMMENTS: Continuations of any numbered item or information that may not be covered by numbered items. Continue numbered items in this manner: 29. WALL MATERIAL, PRIMARY: cont.; if additional space is needed use full sheets of plain (non-colored), letter-length (8.5"x11") paper only. Information must be typed on additional sheets.
- PLACEMENT ON MAP: Sketch map should be drawn legibly and large enough to be clear. Need not be to scale, but reference points must be present on generally available sources such as city or county maps. Clearly label (A) Nearby major and adjacent reference roads and streets, (B) property location in relation to reference points. If resource is located on city block, indicate location in reference to corner or other landmarks. The form is incomplete without a map.
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