1. Submit reimbursement requests in accordance with the subgrant agreement schedule.
   
   
2. The billing must consist of the subgrantee's invoice with the project name and project number clearly shown, as well as the return mailing address. The invoice must reflect the exact amount of federal funds requested. Inclusive dates the expenses were incurred must be clearly stated on the invoice. (Subgrantee must use the format linked below, including all signature lines.)
   
   
3. Because the federal funds are transmitted only on a cost reimbursement basis, each invoice must be accompanied by supporting documentation showing expenditure of federal and nonfederal shares. Therefore, subgrantee should attach copies of invoices from vendors, cash receipts, etc. to prove these expenditures. This documentation should reflect the total amount of federal funds requested plus the matching share.
   

If in-kind contributions are a part of the matching share, then supporting documentation for the match must be provided. The subgrantee may use forms provided in Matching Share.

Reimbursement requests are processed promptly upon receipt. However, if complete and accurate requests are not submitted, delays will result. Inaccurate or incomplete requests for reimbursement will be returned to the subgrantee for correction. Requests for reimbursement will be held until monthly reports are received and reviewed by the SHPO staff.

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