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Oklahoma Transportation Grant

The Oklahoma History Center now offers a transportation grant to help bring your students to one of our partnering institutions in Oklahoma!

By following the steps below, your classroom may be eligible for reimbursement of transportation costs on your next field trip to one of our partnering institutions.

Please read the grant information and applicant requirements thoroughly before applying. If you have questions, please contact education@history.ok.gov.

Apply for the Oklahoma Transportation Grant

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Eligible Field Trips

The Oklahoma Transportation Grant offers three funding options:

1. A preplanned trip to Tulsa
2. A preplanned trip to Oklahoma City
3. A single-destination visit to one of our partnering organizations, which include:
   1. Greenwood Cultural Center, Tulsa
   2. Greenwood Rising, Tulsa
   3. Oklahoma City National Memorial & Museum, Oklahoma City
   4. Oklahoma History Center, Oklahoma City

Preplanned Trips

Applicants only need to complete one application for a preplanned trip; any changes in the field trip date or time should be directly communicated with the Oklahoma History Center.

Tulsa Trip (3 hours and 15 minutes)
Greenwood Cultural Center and Greenwood Rising
A group of 10 or more students is required for this trip.

• 9:30–10:30 a.m. Greenwood Cultural Center
• 10:30–11:15 a.m. Optional lunch period at the Cultural Center (lunch is not provided; groups must provide sack lunches)
• *11:15–11:30 a.m Commute
• 11:30 a.m.–12:30 p.m. Greenwood Rising
• 12:45 p.m. Bus departure

*Groups may opt to drive or walk between locations as they see fit; locations are within .2 miles of each other. Groups assume responsibility for determining the appropriate method of travel between locations.

Oklahoma City Trip (4 hours)
Oklahoma City National Memorial & Museum and the Oklahoma History Center
A group of 15 or more students and a student-to-chaperone ratio of 10:1 is required for this trip.

• 9–10:30 a.m. Oklahoma City National Memorial & Museum
• 10:30–11 a.m. Commute
• 11–11:45 a.m. Optional lunch period at the History Center (lunch is not provided; groups must provide sack lunches)
• 11:45 a.m.–1 p.m. Oklahoma History Center
• 1:15 p.m. Bus departure

Single-Destination Trips

Applicants making a single-destination trip to one of the partner institutions will need to complete the Oklahoma Transportation Grant application, and then contact the institution directly to confirm the date, time, and arrangements for their visit.

Any trip changes or cancellations should be directly communicated with that institution; any trip cancellations should additionally be communicated with OHC so that funds may be released to another group.

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Applicant Requirements and Eligibility

• Oklahoma public and private K–12 school groups with 10 or more students may apply
• Groups must arrive and travel together via bus; funds will not cover personal vehicles or associated expenses
• Groups must adhere to behavioral and chaperone guidelines of each institution
• Applicants may apply as either an individual classroom of students or as a group of multiple grades, but must adhere to group size limits and maximums as indicated by each institution
  • For example: 9th–11th grade group of students from Fredrick Douglass High School
  • One classroom of 4th graders at Wilson Elementary School
• In each school year (August–May) a classroom or group may apply for funding to one of the following:
  • One preplanned trip to Tulsa
  • One preplanned trip to Oklahoma City
  • One single-destination field trip to one of the partner institutions
• Multiple classrooms or groups from the same school may submit applications during the school year; each classroom or group may only submit only one per school year
  • Schools (classrooms and groups) may apply for a maximum of $2,000 per school year
• Applicants may request reimbursement for transportation costs, including but not limited to:
  • Bus operation cost
  • Fuel cost
  • Toll fees paid
  • Bus drivers’ lunch (where required by school district)
• Applicants are solely responsible for coordinating trip details and paying any costs unrelated to transportation as outlined
• In the case of a single-destination trip, the applicant is solely responsible for coordinating and completing the respective institution’s group tour form or contacting the party responsible for scheduling
• If your group must cancel your trip without rescheduling, please email education@history.ok.gov as soon as possible so that funds may be made available to other groups
• The Oklahoma Historical Society and the Oklahoma History Center assume no responsibility for (but not limited to): loss, cost, injury, damage, or trip coordination, which may arise and result from such transportation and related arrangements associated with this program. The applicant assumes responsibility for any and all situations
• If you have questions, please email education@history.ok.gov

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General Application Information

Please read this information carefully prior to submitting your application.

• Applications should be submitted at least 10 business days before anticipated trip date
• Applicants must complete and submit the vendor payee form at the time of their application, or the request may not be granted
• Vendor payee form must be emailed to education@history.ok.gov at the time of application; mailed forms will not be accepted
• Applicants will be contacted 5-8 business days after their application is submitted
• For one of the preplanned (Tulsa or OKC) trips, the Oklahoma History Center (OHC) will forward the applicant information to the partnering institutions for date confirmation.
  • Once confirmation has been received, the OHC will alert applicant of approval for funding and date confirmation
  • Any trip changes or cancellations should be directly communicated with the OHC
• Applicants are fully responsible for coordination and payment of any applicable admission costs; admission fees are not covered by the Oklahoma Transportation Grant

Reimbursement Process

After the field trip has occurred, applicants must submit their invoice and complete the online survey before funds will be issued. Funds may take up to three weeks to be issued once all materials have been submitted.

1. Download and complete the invoice: Download the editable invoice (MS Word) | View sample invoice (PDF)
2. Email your invoice to education@history.ok.gov; mailed forms will not be accepted
3. Complete the post-trip survey

Apply for the Oklahoma Transportation Grant

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Checklists

Single-Destination Field Trip Checklist

Before your field trip:

1. Complete the Transportation Grant application
2. Complete vendor payee form and email it to education@history.ok.gov
3. Directly contact your chosen institution using their trip request form to schedule a visit

Note: The Oklahoma History Center will not forward your trip date request for individual institution visits. It is your responsibility to contact that institution directly and make date and admission payment arrangements.

After your field trip (must be completed within 2 months):

1. Submit the transportation invoice by email to education@history.ok.gov
2. Complete post-trip survey
3. Wait for funds to be reimbursed!

Preplanned Field Trip Checklist

Before your field trip:

1. Complete the Transportation Grant application
2. Complete vendor payee form and email it to education@history.ok.gov
3. If needed, you will be contacted by the institutions to make admission fee payments before your trip

Note: The Oklahoma History Center will forward your trip date requests to institutions only for preplanned trips. You do not need to fill out any additional date request forms other than what is listed. The partnering institution will directly contact you if necessary to make payment arrangements or modifications. It is ultimately the applicant's responsibility to ensure all payments and coordination have been arranged appropriately.

After your field trip (must be completed within 2 months):

1. Submit the transportation invoice by email to education@history.ok.gov
2. Complete post-trip survey
3. Wait for funds to be reimbursed!

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Partnering Institutions

Please note that this information is provided as a courtesy and is not guaranteed; please refer to institutional websites for the most up-to-date information.

Applicants must apply for additional scholarship programs separately. The Oklahoma History Center is not responsible for the booking or coordination of organizations’ programs. It is the sole responsibility of the applicant to coordinate any additional programs.

Apply for the Oklahoma Transportation Grant

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